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Tradeshow Newswire

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Preparing for Pickup

Building a CrateThere is one huge looming deadline that comes just before the trade show. It's when the truck arrives to pickup your exhibit properties and show materials. Of course, this shipment is very time sensitive and absolutely must deliver to the show on schedule. Besides all of the things that can go wrong once the shipment has left your docks, what's worse than incurring additional costs because the shipment wasn't ready when the driver arrived.

At TLC-Expo we offer our experience and expertise and coach our customers as to the best way to prepare their shipment.

We provide the necessary labels, the shipping paperwork and we also make sure that the carrier and driver are on the same team. This initial preparation will save money, time and very costly mishaps.


So.. it's important to make sure that all the crates, skids, palettes, and cases are all secured and sealed up ready to go. All of the contents are ready for a rough ride with plenty of packing material to cushion the bumps and jars of riding in a freight trailer even with air-ride suspension. The shipping labels are secured to at least 3 sides of each crate, box and pallet. Caution labels, ie: "This side Up", "Do Not Stack", "Glass" etc., are all affixed appropriately to each item. It's also a very good idea to label each crate with a "1 of 5", "2 of 5", "3 of 5", you get the idea. This makes checking of the items off on the Manifest that much easier. Then the Bill of Lading with a Manifest have been prepared and are ready for the driver to "take possession" of the goods.

It's very helpful to the driver when he/she knows exactly which items are okay to stack and also which items should not be stacked because they might be top heavy. Giving the driver a heads-up and designating on each crate, or case its best shipping disposition will make you a hero in the eyes of the driver. He might have other pickups to make on journey to the show venue. The information you provide will help him to properly balance the load and prevent avoidable damage claims.

Last but not least... Take some pictures of all the crates before they get loaded. If a crate is ever lost, having a few pictures of lost items is better than a thousand desccriptive words. It will also help you to make a bullet proof case should you ever have to file a damage claim. Putting these suggestions into practice will make for a nice smooth pickup. Just be sure to give yourself enough time to properply prepare so that you are not pressed for time and having to cut corners.